Mailbox quotas?
I’m curious to see what most companies standards are on mailbox size quotas. Here at my workplace we have a 200 MB limit on mailboxes. You can of course archive to your heart’s content, but once you go over 200 MB in your server based email file, you are effectively locked from sending out email.
For me, 200 MB is MORE than generous. I cannot imagine why anyone would need more space than that, even if they dealt in large images and PowerPoints all day long. My users act like we’re some kind of evil bastards for imposing the limit. I just want to know what everyone else experiences.
What are your limits? And how do your users react? I’m really curious about this…
December 17, 2003 @ 6:32 pm
John,
The place where I am working at the moment has a 100mb limit on mail files. If you go over 100mb a weekly culling agent removes all mail over 75 days old. There is code in the maildb that checks each time it is opened and if over 100Mb a warning is diplayed.
This has been in place since Notes was rolled out, so there are few complaints.
Policy is that official correspondence should be printed and filed.
December 18, 2003 @ 6:43 am
When Joe Litton and I worked at Enron Broadband, we had a 75 mb limit. And yes, we were the Notes Nazis…
December 18, 2003 @ 2:41 pm
Where I am, there is an 80 MB limit and an agent runs every monday to move items that are over 60 days old to a system clean up folder tree, where you can decide to archive or delete (using Outlook, btw).
The users here generally complain because it hampers their ability to spread email server clogging attachments such as joke screens avers, .mov’s, pictures, etc. I’m sure an occasional power point presentation tries to wriggle through too.
December 18, 2003 @ 11:05 pm
I’m not sure what our quotas are at work (but we DO have them!). Folks are typically amazed when they see that my inbox and sent folders are each less than a screen’s worth. I try to preach the gospel of dealing with each message immediately (delete, forward, copy into to-do or calendar, reply, etc.), and taking time twice a day to deal with the inbox and keep it clean. Detach files to private or shared data stores (TeamRooms, Doc Library, Disc DB, etc). It keeps my email file around 35MB. But it does take a bit of a regular routine and daily attention. For most users, they’ll use up whatever is allowed! One thing we DID do that has helped a lot is to implement Reply withOUT attachments as the default reply.